Staff Reports - 2012

CONSENT AGENDA

A. Approval of Minutes of May 7, 2012 Council Meeting

B. Approval of Resolution R-38-12 – Accepting Bid for the Removal and Replacement of Built Up Flat Roof at Water Treatment Plant

C. Approval of Resolution R-40-12 – Accepting Bid Proposal for IT Backup Solution

D. Approval of Resolution R-41-12 - Approving Variance Application BV-5-12, a Request by Robert and Kathleen Fish for a Variance to Construct Approximately 105 Linear Feet of Six Foot (6’) High Fencing in the Front Yard (Along Race Track Road) at 13033 Victoria Heights Drive When, According to the Prince George’s County Zoning Ordinance, Such Fencing Shall Not be More Than Four Feet (4’) High

E. Approval of Resolution R-42-12 – Approving Variance Application BV-6-12, A Request by Mr. Joshua Ryan Kane for a Variance to Construct Approximately 176 Linear Feet of Six Foot (6’) High Privacy Fencing in the Front Yard (Along Race Track Road and Oval Lane) at 13100 Ovalstone Lane When, According to the Prince George’s Zoning Ordinance, Such Fencing Shall Not be More Than Four Feet (4’) High

F. Approval of Resolution R-43-12 – Appointing a New Resident Agent for the City of Bowie

G. Approval of Resolution R-44-12 – Accepting Bid for the Construction of a Paved Parking Lot at Church Road Park

H. Approval of Resolutions R-45-12 and R-46-12 (35 pages) – Authorizing the City Manager to Execute An Easement and Right-Of-Way Agreements Across Certain Real Property Along Health Center Drive to Permit the Location of Water Lines  and Sanitary Sewer Lines to Serve the Project Known as “Harmony Place”

I.Approval of Letter to Prince George’s County Planning Board Recommending Approval of Preliminary Subdivision Plan #4-11011 (Mill Branch Crossing)

OLD BUSINESS:

A. Ordinance O-3-12 – Approving and Adopting a Budget for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013 - Adoption

B. Resolution R-25-12 - Adopting a Capital Improvement Program for Fiscal Years 2013-2018 – Adoption

C. Emergency Ordinance O-6-12 – Declaring Certain Real Property Owned by the City, Situated Along Health Center Drive, in Bowie, Maryland, and Consisting of 1.12± Acres, to Be Surplus, Declaring the Intent of the City to Convey the Property to Harmony Place Associates, L.L.C. and Authorizing the City Manager to Take All Actions Necessary to Effect Such Conveyance – Public Hearing/Eligible for Action

NEW BUSINESS:        

A. Resolution R-39-12 – Adopting the Housing and Community Development Annual Action Plan (30 pages) Fiscal Year 2013 – Public Hearing/Eligible for Action

CONSENT AGENDA:

            A.   Approval of Minutes of April 16, 2012 Council Meeting

            B.   Approval of Resolution R-31-12 – Awarding the Bid for the 2012 and 2013 4th of July Fireworks Displays

            C.  Approval of Resolution R-32-12 Approving Variance Application BV-3-12, a Request by Mr. John Sakowski and Mrs. Meridith Kaunitz to Allow Approximately 261 Linear Feet of Six Foot  High Privacy Fencing, Including Validation of Approximately 98 Linear Feet of Existing Fence, Within the Front Yard (Mitchellville Road Side of House) at 16107 Audubon

            D.  Approval of Resolution R-33-12 - Approving Variance Application BV-4-12, a Request by Ms.Cassandra White for a Variance to Construct an Open, Unenclosed Deck Measuring Twelve  Feet by Twenty-Three Feet Onto the Rear of the Dwelling, at a Distance of Twelve Feet From the Rear Lot Line at 13902 Lake Meadows Drive

            E.   Approval of Resolution R-34-12 – Awarding a Contract for Portable Toilet Rental and Services To United Site Services, Inc.

            F.   Approval of Resolution R-35-12 – Accepting the Storm Drain, Streets and Appurtances Under Permit SDP 2-0607 at Peach Preserve and Releasing the Construction Securities Required Therewith

            G.  Approval of Resolution R-36-12 – Accepting the Stormwater Management Facility Constructed Under Permit SWM 3-0607 at Peach Preserve and Releasing the Construction Securities Required Therewith

            H.  Approval of Resolution R-37-12 – Awarding Contract for Landscape Services for Six Stormwater Management Facilities, and for Mitchellville Road, Northview Drive/Evergreen Parkway and MD450 Annapolis Road

OLD BUSINESS:              

A.    Ordinance O-3-12 – Approving and Adopting a Budget for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013 - Public Hearing      

B. Resolution R-25-12 - Adopting a Capital Improvement Program for Fiscal Years 2013-2018 – Public Hearing

C. Fiscal Year 2013 Constant Yield Tax Rate – Public Hearing -(no staff report)

D.    Ordinance O-5-12 - Amending the Adopted Budget for the Fiscal Year Beginning July 1, 2011 and Ending June 30, 2012, as Embodied in Ordinance O-11-11 as Amended by Ordinance O-14-11, to Reflect the Receipt of Additional Grant Funds; and to Appropriate Funds for the Following Projects and Purchases: Replacement of Ball Field Lighting at Allen Pond Park, Replacement of the Bulkhead and Floating Dock at Allen Pond Park, Installation of Photovoltaic Systems at the Parks Maintenance Facility and the National Capital Radio and Television Museum, Purchase of Single Stream Recycling Containers, Expansion of the Capacity of the Youth Services Bureau to Provide Prevention Counseling, Replacement of One Hybrid Vehicle and One Police Vehicle, Construction and Closeout for (1) City Hall, (2) the Solid Waste Administration Building and (3) Church Park Restroom and Concession Stand, Replacement of the HVAC System at the Genealogy Library, Construction Of Pedestrian Pathway on Rte. 197, and Repair of Drainage Systems for Several City Properties – Public Hearing/Eligible for Action

NEW BUSINESS:       

A.    Emergency Ordinance O-6-12 – Declaring Certain Real Property Owned by the City, Situated Along Health Center Drive, in Bowie, Maryland, and Consisting of 1.12± Acres, to Be Surplus, Declaring the Intent of the City to Convey the Property to Harmony Place Associates, L.L.C. and Authorizing the City Manager to Take All Actions Necessary to Effect Such Conveyance – Public Hearing/Eligible for Action

CONSENT AGENDA:

            A.   Approval of Minutes of April 2, 2012 Council Meeting

            B.   Approval of Minutes of Aprill 9, 2012 Special Meeting

            C.  Approval of Proclamation P-5-12 – Recognizing April 28, 2012 As Arbor Day in Bowie

            D.  Approval of Proclamation P-6-12 – Proclaiming the Month of May as National Bike Month

            E.   Approval of Proclamation P-7-12 – Proclaiming May 18, 2012 as Bike to Work Day in Bowie

            F.   Approval of Resolution R-28-12 – Approving Variance Application BV-2-12, a Request by Mr. Ryan McNally and Ms. Mackenzie Dutton for a Variance to Construct Approximately 190 Linear Feet of Six Foot (6) High Fence in the Front and Side Yards of 15239 Noblewood Lane When,  According to the Prince George’s County Zoning Ordinance, Such Fencing Shall not be More Than Four Feet High

           G.    Approval of Resolution R-29-12 – Approving an Agreement Between the City of Bowie and Sport Fit Fitness Club Regarding the Installation and Maintenance of a New Freestanding Sign Along Whitemarsh Park Drive at Its Intersection With MD Route 3 and Authorizing the City Manager To Sign the Agreement

           H.    Approval of Resolution R-30-12 – Waiving by a 2/3 Vote the Competitive Bidding Requirement of Section 61 of the Charter of the City of Bowie and Awarding a Design and Construction Contract to FieldTurf USA, Inc. in the Amount of $970,433.07 for the Installation of a Synthetic Turf Field at the Whitemarsh Park Football Field

I.      Approval of Letter to the Prince George's County Council re: FY 2013 Proposed County  Budget and FY 2013 - 2018 Capital Improvement Program

           J.     Approval of Letter to the Prince George's County Council re: Maryland-National Capital Park  and Planning Commission Portion of FY 2013 Proposed County Budget and FY 2013 - 2018 Capital Improvement Program

           K.    Introduction of Ordinance O-5-12 – Amending the Adopted Budget for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2012, as Embodied in Ordinance O-11-11 as Amended by Ordinance O-14-11, to Reflect the Receipt of Additional Grant Funds; and to Appropriate Funds for the Following Projects and Purchases: Replacement of Ball Field Lighting at Allen Pond Park, Replacement of the Bulkhead and Floating Dock at Allen Pond Park, Installation of Photovoltaic Systems at the Parks Maintenance Facility and the National Capital Radio and Television Museum, Purchase of Single Stream Recycling Containers, Expansion of the Capacity of the Youth Services Bureau to Provide Prevention Counseling, Replacement of One Hybrid Vehicle and One Police Vehicle, Construction and Closeout for 1) City Hall, (2) the Solid Waste Administration Building and (3) Church Park Restroom and Concession Stand, Replacement of the HVAC System at the Genealogy Library, Construction Of Pedestrian Pathway on Rte. 197, and Repair of Drainage Systems for Several City Properties

OLD BUSINESS:  

           A.    Ordinance O-3-12 – Approving and Adopting a Budget for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013 – Public Hearing

           B.    Resolution R-25-12 - Adopting a Capital Improvement Program for Fiscal Years 2013-2018 – Public Hearing

           C.    Ordinance O-2-12 – Amending the Code of the City of Bowie, Maryland, Chapter 4 “Animal Control”, Section 4-13 “Public Nuisance Conditions and Animals; Procedures” to Clarify the Circumstances Under Which a Municipal Infraction May Be Issued for a Violation of Section 4-13 – Public Hearing/Eligible for Action

           D.    Ordinance O-4-12 -Amending Chapter 2, “Administration”, Article II, “Personnel System”, In Order to Revise The City’s Personnel Regulations for Clarification and in Order to Make the Operation of City Government More Effective and Efficient – Public Hearing/Eligible For Action

E.    Hilltop Plaza Rezoning Request (Zoning Map Amendment #A-10016) – Public Hearing/Eligible For Action
      
NEW BUSINESS:

           A.    Prince George’s County Human Relations Commission – Presentation

B.    Legislative Report:  Review of Recently Completed General Assembly Session by City Lobbyist

           C.    County Legislation - Architectural Conservation Overlay Zones (CB-5-2012, Draft #3) – Public Hearing/Eligible for Action

4/9/2012
Special Meeting & Budget Worksession #1

CONSENT AGENDA:

      A.  Introduction of Ordinance O-3-12 – Approving and Adopting a Budget for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013

      B.   Introduction of Resolution R-25-12 – Adopting a Capital Improvement Program for the Fiscal Years 2013-2018  

Proposed Budget (pdf - 304 pages)

CONSENT AGENDA:

            A.   Approval of Minutes of March 19, 2012 Council Meeting

            B.   Introduction of Ordinance O-2-12 – Amending the Code of the City of Bowie, Maryland, Chapter 4 “Animal Control”, Section 4-13 “Public Nuisance Conditions and Animals; Procedures” to Clarify the Circumstances Under Which a Municipal Infraction May Be Issued for a Violation of Section 4-13

           C.    Introduction of Ordinance O-4-12 -Amending Chapter 2, “Administration”, Article II, “Personnel System”, In Order to Revise The City’s Personnel Regulations for Clarification and in Order to Make the Operation of City Government More Effective and Efficient

           D.    Approval of Resolution R-24-12 – Waiving By Two-Thirds Vote the Bidding Requirements of Section 61 of the City Charter, to Allow the City to Enter Into a Contract with Teltronic, Inc. For the Purchase of a Bi-Directional Amplifier (BDA)/Distributed Antenna for Use By the Bowie
Police Department

            E.   Approval of Resolution R-26-12 – Waiving by a Two-Thirds Vote the Competitive Bidding Requirement of Section 61 of the City Charter and Awarding a Contract to GameTime in the Amount of $249,849.63 to Furnish and Install a New Playground at Opportunity Park in Allen Pond Park

            F.   Approval of Resolution R-27-12 – Accepting the Stormwater Management Facility Constructed Under Permit SWM 1-0607 at Ashleigh Station and Releasing the Construction Securities Required Therewith

OLD BUSINESS:              

           A.    Resolution R-11-12 – Enlarging the Corporate Boundaries of the City of Bowie By Annexing to the City of Bowie Certain Property Contiguous and Adjoining to the City’s Existing Corporate Boundaries, Known As Mill Branch Crossing (Tax Map 55, Parcels 20, 27, 28, 52, 57, 58, 59 and 71) and Adjacent Parcels (Tax Map 55, Parcels 18, 19 and 32), Consisting of Approximately 92.890+ Acres of Land Located Northeast of the Intersection of US 301 (Crain Highway) and Mill Branch Road – Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Proposed Zoning Text Amendment Regarding Flex Space (Melford Property) - Public Hearing/Eligible for Action

           B.    Request for Collective Bargaining by Bowie Fraternal Order of Police Lodge #140

CONSENT AGENDA:

            A.   Approval of Minutes of March 5, 2012 Council Meeting

            B.   Approval of Resolution R-21-12 - Approving a Contract with Constellation New Energy – Gas Division, LLC to Purchase Natural Gas for the City of Bowie Through the Baltimore Regional Cooperative Purchasing Committee

C.  Approval of Resolution R-22-12 – Endorsing a Membership Roster for the Bowie Green Team Established Under the Sustainable Maryland Certified Program 

            D.  Approval of Resolution R-23-12 – Accepting Bid for the Upgrade of the Electrical System at Pump Station #1, Located at 12812 Holiday Lane

OLD BUSINESS:              

           A.    City Redistricting – Public Hearing/Eligible for Action

           B.    Ordinance O-1-12 – Amending the Code of the City of Bowie, Maryland, Chapter 17, “Parks Rules and Regulations”, Section 17-2 “Rules”, Subsection (dd) “Skateboards, Inline Skates and Bicycles”, Subsection (3) “Skate Park Rules” to Remove the Requirement That One Must  Register With the City and Obtain a User Identification Card to Use the Bowie Skate Park, and to Renumber the Remaining subsections of Section 17-2(dd)(3) – Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Resolution R-20-12 - Appeal of Bowie Advisory Planning Board BV-1-12 (Butler Variance) – Eligible for Action

Regular
Meeting
3/5/2012

CONSENT AGENDA:

           A.    Approval of Minutes of February 21, 2012 Council Meeting

           B.    Approval of Proclamation P-3-12 – Congratulating Whitehall Elementary School on Receiving A 2012 Blue Ribbon Award From the Maryland State Department of Education

C.    Introduction of Ordinance O-1-12 – Amending the Code of the City of Bowie, Maryland, Chapter 17, “Parks Rules and Regulations”, Section 17-2 “Rules”, Subsection (dd) “Skateboards, Inline Skates and Bicycles”, Subsection (3) “Skate Park Rules” to Remove the Requirement That One Must Register With the City and Obtain a User Identification Card to Use the Bowie Skate Park, and to Renumber the Remaining subsections of Section 17-2(dd)(3)

D.    Approval of Resolution R-19-12 – Awarding a Contract for the Removal and Disposal of the Existing Lighting Systems at Allen Pond Park Softball Fields #1 and #2 and Murtaugh Soccer Fields #1 and #2 and the Installation of New Field Lighting at the Fields to R.E. Lee Electric Co., Inc. in the Amount of $536,776

OLD BUSINESS:              

           A.    City Redistricting – Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Comprehensive Energy Efficiency and Conservation Strategy – Public Hearing/Eligible for Action (191 pages)

           B.    Zoning Map Amendment #A-10016 (Reconsideration) Hilltop Plaza Shopping Center – Public Hearing/Eligible for Action (65 pages)

           C.    Position Letters Re: HB 563 and SB 567 – Telecommunications Commission – Public Hearing/ Eligible for Action

           D.    Position Letters on HB 944 and SB 486 - Speed Monitoring Systems - Enforcement – Public Hearing/Eligible For Action

XIII.             ADJOURNMENT

This Meeting will be televised live on Verizon Channel 10 and Comcast Channel 71, repeated on 3/7/12 and 3/10/12 at 7:00 p.m., and web-streamed live at www.cityofbowie.org/studio.asp

NEXT REGULAR MEETING OF THE BOWIE CITY COUNCIL –
MONDAY, MARCH 19, 2012 - 8:00 P.M. – COUNCIL CHAMBERS

View Tentative Agenda

CONSENT AGENDA:

   A.    Approval of Minutes of February 6, 2012 Council Meeting

           B.   Ratifying Letter to: Maryland House of Delegates Marvin E. Holmes, Jr. Re: HB 359 - Temporary Signs

           C.   Ratifying Letter to Maryland House of Delegates Speaker Busch re: Statewide Redistricting Plan

           D.   Approval of Resolution R-18-12 – Awarding a Contract for the Installation of a Grid-Tied Photovoltaic System at the Bowie Parks and Grounds Maintenance Facility

OLD BUSINESS:              

           A.   City Redistricting – Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Police Chief Briefing

           B.    Mid-Year Budget Review

CONSENT AGENDA:

           A.    Approval of Minutes of January 3, 2012 Council Meeting

           B.    Approval of Minutes of January 17, 2012 Council Meeting

           C.    Introduction of Resolution R-11-12 – Enlarging the Corporate Boundaries of the City of Bowie By Annexing to the City of Bowie Certain Property Contiguous and Adjoining to the City’s Existing Corporate Boundaries, Known As Mill Branch Crossing (Tax Map 55, Parcels 20, 27, 28, 52, 57, 58, 59 and 71) and Adjacent Parcels (Tax Map 55, Parcels 18, 19 and 32), Consisting of Approximately 92.890+ Acres of Land Located Northeast of the Intersection of US 301 (Crain Highway) and Mill Branch Road

           D.    Approval of Resolution R-12-12 – Awarding a Contract for the Purchase and Installation of a Replacement HVAC System at the Belair Mansion

           E.    Approval of Resolution R-13-12 – Approving an Annexation Agreement for the Drake Petroleum Company Property (Tax Map 55, Parcels 18 and 19) Commonly Known as the Xtramart Gas Station Property, Located on the East Side of US 301, North of Mill Branch
Road, and Authorizing the City Manager to Sign Said Agreement

           F.    Approval of Resolution R-14-12 – Awarding a Contract for the Purchase and Installation of Replacement HVAC Systems and Equipment at the Bowie Gymnasium, Senior Center and Kenhill Center

           G.    R-15-12 - Approving the First Amendment to the Washington Gas Energy Services, Inc. Contract And Approving the Second Amendment to the PEPCO Energy Services Inc. Contract to Allow the Transfer of Five Block Hedge Purchases of 25 MW by a Just in Time Process Rather than By a Novation Process

           H.    Approval of Resolution R-16-12 - Allowing for the Reduction of the Performance Security Guaranteeing Construction of Streets and Storm Drain at Peach Preserve Under Permit SDP 2 0607

           I.      Approval of Resolution R-17-12 - Allowing for the Reduction of the Performance Security Guaranteeing Construction of Stormwater Management at Peach Preserve Under Permit SWM 3-0607

           J.     Approval of Proclamation P-2-12 - Recognizing February 2012 As “Black History Month”

           K.    Ratifying Letter to Maryland House of Delegates Speaker Busch re: Redistricting

L.     Ratifying Letter to State Highway Administration Re: Melford Signage

OLD BUSINESS:              

           A.   State Redistricting – Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Parks and Grounds Operation Review

           B.    Environmental Initiatives

           C.    City Position Letter re: US 301 Viewshed to Pointer Ridge Shopping Center – Public Hearing/ Eligible for Action

           D.    City Redistricting – Public Hearing/Eligible for Action

PRESENTATIONS:

Proclamation P-1-12 – Congratulating the Bowie High School Bulldogs Boys Soccer Team On Winning the 2011 Maryland State 4A Championship

CONSENT AGENDA:

           A.    Approval of Resolution R-4-12 – By Two-Thirds Vote of the Council of the City of Bowie, Maryland Waiving the Bidding Requirements of Section 61 of the City Charter to Allow the City to Enter Into a Contract With Rehrig Pacific, Company, for 65 Gallon Recycling Containers for the Material Recycling Program; Based Upon the Direct Purchase Authorization Provided by the U.S. Department of Energy and Authorizing the City Manager To Enter Into an Agreement for this Purchase

           B.    Approval of Resolution R-7-12 – Creating a Policy Requiring That the New Construction of City of Bowie Buildings Over 10,000 Square Feet in Floor Area or Major Additions to Existing Buildings Over 10,000 Square Feet in Floor Area Exclusive of Historic Properties Be Constructed in a Way to Achieve at Least a LEED Silver Certification Rating

           C.    Approval of Resolution R-8-12 – By Two-Thirds Vote Waiving the Competitive Bidding Requirement of Section 61 of the Charter of the City of Bowie and Authorizing the City Manager to Enter Into a Maintenance Agreement With Johnson Controls, Inc. for the HVAC System at Bowie City Hall

            D.  Approval of Resolution R-10-12 - Acknowledging Comcast of Maryland, Inc.’s Written Request for Franchise Renewal and Initiating the Formal Cable Franchise Renewal Process Set Forth in the Cable Communications Policy Act of 1984

OLD BUSINESS:              

NEW BUSINESS:           

           A.    Emergency Medical Services

           B.    Resolution R-9-12 – Adopting the Housing and Community Development Amended Annual Action Plan Fiscal Year 2012 – Public Hearing/Eligible for Action

1/3/2012
Regular Meeting

CONSENT AGENDA:

           A.    Approval of Minutes of November 21, 2011 Council Meeting

           B.    Approval of Minutes of December 5, 2011 Council Meeting

           C.    Approval of Resolution R-1-12 - Approving an Annexation Agreement for the Commercial Subdivision Known as “Mill Branch Crossing” and Authorizing the City Manager to Sign Said Agreement

           D.    Approval of Resolution R-2-12 -   Adopting an Annexation Plan for the Annexation of Mill Branch Crossing, a Proposed Mix Use Commercial Development, Generally Located on the f US 301 Between Mill Branch Road and MD 197

          E.    Approval of Resolution R-3-12 – Approving Application BV-5-11, a Request by Ms. Maria Ceron for a Variance to Construct Approximately 85 Linear Feet of 6-Foot High Fence in the “Side Yard” of Her Property Located at 15008 Plumtree Way When, According to the Prince George’s County Zoning Ordinance, Such Fencing Shall Not Be More than Four (4) Feet High

           F.    Approval of Resolution R-5-12 – Authorizing the Performance of a Stormwater Financing Feasibility Study as Proposed By the University of Maryland Environmental Finance Center

           G.    Approval of Letter to County Board of License Commissioners 

OLD BUSINESS:              

           A.    Animal Holding Area - Public Hearing/Eligible for Action

NEW BUSINESS:           

           A.    Bowie State MARC Station Development Board Update

           B.    Non-profit Organization Policy – Public Hearing/Eligible for Action

           C.    Resolution R-6-12 – Establishing a School Zone on Kenhill Drive at Benjamin Tasker Middle School – Public Hearing/Eligible for Action