M E M O R A N D U M

TO: City Council

FROM: David J. Deutsch, City Manager

SUBJECT: Repair of Motor from Well #5 R-65-08

DATE: September 11, 2008

On March 3, 2008, Council approved R-15-08 accepting a bid for the removal, inspection and replacement of the pump assembly on well #5 located on Foxhill Lane. As a result of this inspection, it was found that the submersible motor was defective. The defective pump and motor were replaced, however repairs are needed on the defective equipment in order to keep as a spare.

The defective motor is of a specialized nature that the pump and motor must stay as a single unit and is supplied only by Flowserve Corporation through the local vendor, A. C. Schultes of Maryland, Inc. A. C. Schultes has provided a price quote of $17,500 to make the necessary repairs.

The Pubic Works Department recommends that Council waive bidding requirements for good cause shown, as allowed by Section 61(b) of the City Charter, to allow for A. C. Schultes of Maryland, Inc. to make repairs to the motor from well #5 in the amount of $17,500.

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R-65-08

R E S O L U T I O N
OF THE COUNCIL OF THE CITY OF BOWIE, MARYLAND
AUTHORIZING THE WAIVING OF BIDDING REQUIRMENTS BY TWO-THIRDS VOTE TO ALLOW FOR THE REPAIR OF THE MOTOR FROM
WELL #5

WHEREAS, at their March 3, 2008 meeting, Council approved R-15-08 accepting a bid for the removal, inspection and replacement of the pump assembly on Well #5; and

WHEREAS, as a result of this inspection, it was found that the submersible motor was defective; and

WHEREAS, the defective pump and motor were replaced, however repairs are needed on the defective equipment in order to keep as a spare; and

WHEREAS, the defective motor is of a specialized nature that the pump and motor must stay as a single unit and is supplied only by Flowserve Corporation through the local vendor, A.C. Schultes of Maryland, Inc.; and

WHEREAS, it is in the best interest of the City of Bowie to repair the defective motor from well #5 to retain as a spare.

NOW, THEREFORE BE IT RESOLVED, by the Council of the City of Bowie, Maryland that the Council, by a two-thirds vote in accordance with Section 61(b) of the Charter, hereby waives bidding requirements; and

NOW, THEREFORE BE IT FURTHER RESOLVED, by the Council of the City of Bowie, Maryland, that the Council authorizes the City Manager to issue a purchase order to A.C. Schultes of Maryland, Inc. in the amount of $17,500.

INTRODUCED AND PASSED by the Council of the City of Bowie, Maryland at a Regular Meeting on September 15, 2008.

________________________
G. Frederick Robinson, Mayor

ATTEST:

________________________
Pamela A. Fleming, City Clerk